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Association for Women In Science Records


Scope and Contents

Biographical Note

Administrative Information

Finding Aid/Inventory


Events and Programs









Other Organizations


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Association for Women In Science Records, 1976-2002 | University of Houston Libraries

By Pavan Sirsi and Priscilla Dubcak, March 2004

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Collection Overview

Title: Association for Women In Science Records, 1976-2002

ID: 02/2003-003

Primary Creator: Association for Women in Science. Gulf Coast-Houston Chapter

Extent: 2.25 Linear Feet

Subjects: Association for Women in Science. Gulf Coast-Houston Chapter, Nonprofit organizations - Texas - Houston, Scientists - Texas - Houston, Women - Societies and clubs - Texas - Houston, Women scientists - Texas - Houston

Forms of Material: Bylaws (administrative records), Publications (document genre), Records (documents), Reports

Languages: English

Scope and Contents of the Materials

The current collection consists of general organizational records. Administrative materials such as agendas, minutes, financial  reports, bylaws, correspondences of the AWIS Gulf Coast Chapter are present. Events, fundraisers, magazines, newsletters, publications and other programs  make up the rest of the collection. The bulk of the papers are dated between  1993 and 1999.

The records are arranged into twelve series: Organization, Events, Financial, Fundraisers, Magazines, Membership, Mentor, Newsletters, Publications, Scholarships, Other Organizations and Miscellaneous. The arrangement is alphabetical and chronological by year. Financial materials are separated into treasurer's reports, chapter dues and bank statements. Some related documents also are included in Fundraiser and Scholarship Series. The Events Series is a mixture of documents relevant to AWIS events and other organizations' events. Newsletters have been sorted by those published by Gulf Coast Chapter and those from national AWIS. The current organization was imposed upon the collection to standardize the various methods of filing.

Biographical Note

The Association for Women in Science (AWIS) is a non-profit organization that was established in 1971. The focus of this organization is to work toward the improvement of educational and employment opportunities, as well as achieving equity and full participation for women in all fields of math and science. In addition to the national organization, there are 76 local chapters encompassing over 5,000 members throughout the United States.

The AWIS - Gulf Coast-Houston chapter is composed of approximately 160 members. The mission statement of this chapter is "Promoting opportunities for women to enter the sciences and to achieve their career goals." The chapter works toward their goals by encouraging the enrollment and participation of girls and women in all levels of math and science education, promoting the achievements of individual women scientists, supporting laws and programs with the goal of increasing the number of women in all fields of science, and by creating links among present and future women scientists.

From 1991-1993 the AWIS-GCH established a local mentoring program that was funded by the Sloan Foundation. This program linked undergraduate students with graduate students, graduate and post-doctoral student with each other, as well as with established women scientists. There was also the Shadow Program, which allowed undergraduate students to spend a day with established women scientists. Also in 1993, the chapter Co-Sponsored the UHWSP conference, The Women's Health Challenge: Take the Initiative!, which addressed social and political issues that affect women's health and health policies.

Subject/Index Terms

Association for Women in Science. Gulf Coast-Houston Chapter
Nonprofit organizations - Texas - Houston
Scientists - Texas - Houston
Women - Societies and clubs - Texas - Houston
Women scientists - Texas - Houston

Administrative Information

Repository: University of Houston Libraries

Access Restrictions: Open for research.

Use Restrictions: Special Collections owns the physical items in our collections, but copyright normally belongs to the creator of the materials or their heirs. The researcher has full responsibility for determining copyright status, locating copyright holders, and abiding by current copyright laws when publishing or displaying copies of Special Collections material in print or electronic form. For more information, consult the appropriate librarian.

Acquisition Method: Donations by AWIS Gulf Coast Chapter, 2003

Preferred Citation: Association for Women In Science Gulf Coast Chapter, Courtesy of Special Collections, University of Houston Libraries.

Processing Information: Pavan Sirsi and Priscilla Dubcak, March 2004

Finding Aid Revision History: 15 March 2005 Encoding started. Encoding completed. 1 March 2005

Other Note: Uploaded to TARO, 2005.

Other URL: http://www.lib.utexas.edu/taro/uhwarc/00021/warc-00021.html

Box and Folder Listing

Browse by Series:

[Series 1: Organization, 1989-2002],
[Series 2: Events and Programs, 1985-2000],
[Series 3: Financial, 1990-2002],
[Series 4: Fundraisers, 1989-2002],
[Series 5: Magazines, 1995-2001],
[Series 6: Membership, 1983-2002],
[Series 7: Mentor, 1991-1993],
[Series 8: Newsletter, 1976-1994],
[Series 9: Publications, 1993-2000],
[Series 10: Scholarships, 1989-2002],
[Series 11: Other Organizations, 1992-2001],
[Series 12: Miscellaneous],

Series 1: Organization, 1989-2002
This series introduces AWIS Gulf Coast Chapter and its activities. The series contains seventeen folders. Items within the series date from 1989 to 2002. The series comprises AWIS history, bylaws, correspondences, minutes, photographs among other documents. The bulk of the series is dated in the early 1990s.
Box 1
Folder 1: AWIS, 1992, undated
Folder 2: Advertising and publicity, 1989-1992, 1995, 1997, 2001
Folder 3: Calendar, 1993-1994, 1999
Folder 4: Constitution and bylaws, 1991, 1994, undated
Folder 5: Correspondence - From AWIS, 1989-2000
Folder 6: Correspondence - To AWIS, 1992-2000
Folder 7: Correspondence - Within AWIS, 1990-2000
Folder 8: Graphics, 1991-1992
Folder 9: IT Committee, 2001
Folder 10: Letterhead, undated
Folder 11: Minutes, 1992-2002
Folder 12: Newspaper clippings, 1993-1999, undated
Folder 13: Partners, 2000
Folder 14: Photographs, 1994,undated
Folder 15: President's notes, 2001
Folder 16: Publicity Committee report, 1993
Folder 17: Web site, 1998-2002
Series 2: Events and Programs, 1985-2000
This series contains seven folders. Items in the series date from 1985 to 2000. The series relates to events organized by AWIS or those by other institutions. The programs in this series correspond to AWIS programs such as Bridge to the Future. The series also contains information and flyers about other organizations' programs. It also contains records of the Women United event.
Box 1
Folder 18: FHPW Awards, 1993-1994
Folder 19: Outreach fair, 1993-2000
Folder 20: Bridge to the future, 1998
Folder 21: Programs, 1985-2000
Folder 22: Flyers of other organizations, 1990-2000
Folder 23: Retreat, 1992-1994
Folder 24: Sexual Harassment Discussion, 1992
Folder 25: Women United Conference, 1999
Series 3: Financial, 1990-2002
This series contains thirteen folders. Items within the series date from 1990 to 2002. The bulk of the financial documents are made up of bank statements, chapter dues and treasurer's reports. There are also folders containing records about donations, 501© (3) status, Kroger share card, Randall's share card, lunch meeting dues and newsletter dues.
Box 1
Folder 26: 501© (3) status, 1990, 1996
Folder 27: Account reports, 1998-2001
Folder 28: Bank statements, 1994-1996
Folder 29: Bank statements, 1998-2002
Folder 30: Chapter Dues, 1993-1997
Folder 31: Donations, 1993-1994
Folder 32: Kroger share card, 1997-2001
Folder 33: Lunch meeting dues, 1992-1993
Folder 34: Mentor fund receipts, 1992-1993
Folder 35: Newsletter dues, 1992-1993
Folder 36: Randall's share card, 2000-2002
Folder 37: Receipts, 1993-1994
Folder 38: Treasurer's reports, 1992-1996
Series 4: Fundraisers, 1989-2002
This series contains three folders. Items within the series date from 1989 to 2002. As the name suggests, it contains materials concerning the various fundraiser events that AWIS organized. The series also contains a few receipts related to the fundraisers.
Box 1
Folder 39: Flyers, 1989-1999
Folder 40: Fundraisers, 1993-2002
Folder 41: Receipts, 1993-1994
Series 5: Magazines, 1995-2001
This series consists of five folders. Items within the series date from 1995 to 2001. The series contains some issues of AWIS magazines between the above-mentioned years.
Box 1
Folder 39: 1992-1995
Box 2
Folder 1-4: 1996-2001
Series 6: Membership, 1983-2002
This series contains seven folders. Items within this series date from 1983 to 2002. The material consists of membership directories, renewal notices, surveys, nominations, and questionnaires.
Box 2
Folder 5: AWIS History of Activities, undated
Folder 6: Directory, 1982-1990
Folder 7: Directory, 1991-1997
Folder 8: Renewal Notices, 1993, 2002
Folder 9: Survey, 1993, 2002
Folder 10: Nominations, 1994
Folder 11: Questionnaires, 1989-1993
Series 7: Mentor, 1991-1993
This series contains two folders. Items within this series date from 1991 to 1993. The material consists of correspondence, planning materials, and surveys and evaluations. The series provides a portrait of the GCH chapter Mentor Program.
Box 2
Folder 12: Mentorship Proposal, Correspondence and Publicity, 1990-1993
Folder 13: Mentorship Surveys and Evaluations, 1991-1993
Series 8: Newsletter, 1976-1994
This series contains five folders consisting of items which date from 1976 to 1994. The newsletters are from two sources: AWIS national and AWIS-GCH chapter. The series presents an accurate picture of the organizations activities through the years.
Box 2
Folder 14-16: Gulf Coast-Houston Chapter, 1976-1994
Folder 17-18: National AWIS, 1985-1989
Series 9: Publications, 1993-2000
This series consist of twenty-one folders. Publications within this series date from 1993 to 2000 and covers varied topics concerning women in science. The folders in this particular series have been arranged chronologically.
Box 2
Folder 19: Conquest, 1993
Folder 20: The Scientist, 1993
Folder 21: Technology Review, 1993
Folder 22: FHPW Focus, 1993-1994
Folder 23: Science Agenda, 1995-1996
Folder 24: Profiles in Intervention, 1996-1997
Folder 25: GEMS, 1998
Folder 26: Bayer/NSF award for community innovation, 1998-1999
Folder 27: GHWF Newsletter, 1999
Folder 28: Edward Jones - Investment Perspective, 2000
Folder 29: HAWC Catalyst newsletter, 2000
Folder 30: Science, 2002
Folder 31-32: "A Hand Up" AWIS mentor program, undated
Box 3
Folder 1: Guide to publications and resources, undated
Folder 2: Professional Women's magazine, undated
Folder 3: Space for Women, undated
Folder 4: Women's health in greater Houston area, undated
Folder 5: Success: A Women's Prerogative, undated
Folder 6: Women and health, undated
Series 10: Scholarships, 1989-2002
This series consists of four folders. Items within this series date from 1989 to 2002. The contents provide an overview of the scholarship process from the initiation of the scholarship program through the promotions stage and on to the applications process.
Box 3
Folder 7-9: Scholarships, 1989-2002
Folder 10: Grants - Application Process, 2000
Series 11: Other Organizations, 1992-2001
This series consists of four folders and has been arranged alphabetically. The items within the series dates from 1992 to 2001. The contents of the series offers a view of other organizations that are interested in promoting science as a field for women to enter.
Box 3
Folder 11: Engineers Council of Houston, 1993-1995, 2001
Folder 12: Minority Faculty Association, 2001
Folder 13: Professional Black Women Enterprise, 1999
Folder 14: Society for Women Engineers, 1992-1994
Series 12: Miscellaneous
This series consists of one folder with the materials arranged chronologically. The series contains materials concerning various aspects of the organizations activities.
Box 3
Folder 15: Miscellaneous

Browse by Series:

[Series 1: Organization, 1989-2002],
[Series 2: Events and Programs, 1985-2000],
[Series 3: Financial, 1990-2002],
[Series 4: Fundraisers, 1989-2002],
[Series 5: Magazines, 1995-2001],
[Series 6: Membership, 1983-2002],
[Series 7: Mentor, 1991-1993],
[Series 8: Newsletter, 1976-1994],
[Series 9: Publications, 1993-2000],
[Series 10: Scholarships, 1989-2002],
[Series 11: Other Organizations, 1992-2001],
[Series 12: Miscellaneous],

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