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Hazelwitch Productions Inc. Records

Overview

Scope and Contents

Biographical Note

Administrative Information

Finding Aid/Inventory

Financial Records

Production Management

Promotional Material

Dissolution Materials

Miscellaneous



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Hazelwitch Productions Inc. Records, 1981-1998 | University of Houston Libraries

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Collection Overview

Title: Hazelwitch Productions Inc. Records, 1981-1998

ID: 02/1997-004

Primary Creator: Hazelwitch Productions

Extent: 1.75 Linear Feet

Subjects: Entertainers - Texas - Houston, Hazelwitch Productions, Lesbians - Texas - Houston

Forms of Material: Administrative records, Financial records, Fliers (printed matter)

Scope and Contents of the Materials

The collection contains financial, promotional, and managerial records of Hazelwitch Productions from the date of its receipt of Certificate of Operation in July 1981 to its final production in 1996. With the exception of some of the financial records, there was no consistent scheme of organization in the collection. Material is arranged in five series: Financial Records, Production Management, Promotional Material, Dissolution Materials and Miscellaneous. Financial records constitute two-thirds of the collection. Although there is no documentation of finances before the organization's incorporation in 1983, evidence of detailed accounting, and tax records from 1984-1996 provide insight into the day-to-day running of the corporation during these years.

There is very little correspondence in the collection, but dated notes and performance agreements document management of the corporation's productions from 1989-1996. The collection provides very little coverage of performances before 1989, beyond an inclusive collection of promotional material from 1982-1996.

The last two series in the collection, Miscellaneous and Dissolution Materials, were added to the collection separately during the summer of 1998, and were therefore processed separately. They contain financial materials and material pertaining to productions. The collection also contains two placards; both have been placed in the Miscellaneous sub-series. The larger placard has been stored separately from the Hazelwitch collection; it is stored with oversize materials from other collections.

Biographical Note

Hazelwitch Productions was established in 1981 by a group of women dedicated to bringing lesbian and feminist performers to the Houston community. The organization was incorporated in April 1983 and, over a fifteen year period, produced around forty events featuring musicians, comedians, and performance artists. In addition to performances, Hazelwitch presented films, workshops, and counseling sessions.

At any one time there were between three and five active members in the corporation, supported by a network of secondary members and volunteers. Key members were Cheryl Wolfarth (the organization's founder), Tori Williams, Pokey Anderson, Cindy Edwards, Katherine Hubbard, Kathy Wilcox, and Gail Eldridge. Remembering Hazelwitch, Kathy Wilcox stressed the cooperative nature of the corporation's management and pointed out that officers were chosen for legal reasons only; decisions were made by consensus in an atmosphere of mutual support and with a strong commitment to feminist ideals.

Although Hazelwitch did not publish a newsletter, events were promoted through the local gay/lesbian press. One notable publicity outlet was "The Wand," the newsletter of the lesbian collective "Womynspace" which had been active since the mid 1980s and has produced the group "Lesbians Over the Age of Fifty," or "L.O.A.F." Pokey Anderson and Cheryl Wolfarth also publicized Hazelwitch on a KPFT radio show which aired until 1994.

Typical venues for productions were churches, restaurants, university auditoriums, and theaters, and Hazelwitch engaged the Houston Area Women's Center and local area bookstores, among others, as outlets for ticket sales. The corporation also enjoyed the sponsorship of organizations such as the University of Houston chapter of N.O.W. and the Montrose Counseling Center. In turn they donated proceedings to groups such as the Aids Foundation of Houston and KPFT Radio.

Despite frugal financial management the 1990s brought difficulties for the corporation due to a decline in ticket sales to Hazelwitch events. Patty Larkin's appearance at the Heinen Theatre in March 1996 was the corporation's last major production, and the process of dissolution was initiated that same year. As lesbian performers have begun to enjoy more mainstream success, their need for the kind of close-knit community support, which Hazelwitch provided, has apparently waned. Nevertheless, it is largely due to the groundbreaking efforts of organizations such as Hazelwitch that this on-going transition to the mainstream is possible.

Subject/Index Terms

Entertainers - Texas - Houston
Hazelwitch Productions
Lesbians - Texas - Houston

Administrative Information

Repository: University of Houston Libraries

Access Restrictions: Open for research.

Use Restrictions: Requests for permission to publish material from the collection should be discussed with the University Archivist.

Acquisition Method: Donation, 1997.

Preferred Citation: Hazelwitch Productions, Inc. Records, Courtesy of Special Collections & Archives, University of Houston Libraries.


Box and Folder Listing


Browse by Series:

[Series 1: Financial Records],
[Series 2: Production Management],
[Series 3: Promotional Material],
[Series 4: Dissolution Materials],
[Series 5: Miscellaneous],
[All]

Series 1: Financial Records

There are forty-six folders in this series dating from 1984-1996. Initially, all receipts of purchases, telephone bills, postal service invoices, and receipts of deposits made, were kept with duplicates of checks written from the Hazelwitch account. These records have been maintained in this order in folders 12-21. After 1987 check duplicates were filed separately and were apparently not retained after 1990. Folder 22 contains a package of records, which had been collected separately, possibly for the purpose of preparing tax returns.

In general no consistent filing scheme was used for receipts and bills after 1989 and receipts have been organized in chronological order by date of purchase. Of particular note from this period are the financial statements prepared by Katherine Hubbard from 1992-1995, which reveal the financial status of Hazelwitch Productions, Inc. during its final years of operation.

Tax records in the series include franchise tax reports, corporation income tax returns and all supporting documentation. These were filed by year and have been retained in their original order.

Box 1
Folder 1: Bank Account Agreements, 1986-1996
Folder 2: Bank Statements, 1986
Folder 3: Bank Statements, 1987
Folder 4: Bank Statements, 1988
Folder 5: Bank Statements, 1989
Folder 6: Bank Statements, 1990
Folder 7: Bank Statements, 1991-1992
Folder 8: Bank Statements, 1992
Folder 9: Bank Statements, 1992-1993
Folder 10: Bank Statements, 1994
Folder 11: Bank Statement, 1996
Folder 12: Bills, Checks, Deposits, and Receipts
Folder 13: Bills, Checks, Deposits, and Receipts
Folder 14: Bills, Checks, Deposits, and Receipts
Folder 15: Bills, Checks, Deposits, and Receipts, 1986-1987
Folder 16: Bills, Checks, Deposits, and Receipts, 1987
Folder 17: Bills, Checks, Deposits, and Receipts, 1987
Folder 18: Bills, Checks, Deposits, and Receipts, 1987
Folder 19: Bills, Checks, Deposits, and Receipts, 1987
Folder 20: Bills, Checks, Deposits, and Receipts, 1987
Folder 21: Bills, Checks, Deposits, and Receipts, 1987
Folder 22: Bills, Deposits, and Receipts, 1987-1989
Folder 23: Check Duplicates, 1988-1990
Folder 24: Check Register Book, 1986-1987
Folder 25: Checks Returned, 1988
Folder 26: Deposits, 1992
Folder 27: Financial Statements, 1992-1993
Folder 28: Financial Statements, 1995
Folder 29: Notes and Worksheets, 1990-1996
Folder 30: Receipts, 1989
Folder 31: Receipts, 1990
Folder 32: Receipts, 1991
Folder 33: Receipts, 1992
Box 2
Folder 1: Receipts, 1993
Folder 2: Receipts, 1995-1996
Folder 3: Receipts - Telephone Bills, 1990-1996
Folder 4: Tax Records, 1984-1985
Folder 5: Tax Records, 1986-1987
Folder 6: Tax Records, 1987-1988
Folder 7: Tax Records, 1988-1990
Folder 8: Tax Records, 1991-1992
Folder 9: Tax Records, 1992-1993
Folder 10: Tax Records Amended Returns for 1988 and 1989, 1993
Folder 11: Tax Records, 1994
Folder 12: Tax Records, 1995
Folder 13: Tax Records, 1996
Series 2: Production Management
The eighteen folders in this series contain material from 1981-1996. The notes in folders 20-24 document meetings of Hazelwitch members and plans for productions. Folders 25-31 contain papers that cover all aspects of performance agreements with artists: technical, personal and housing riders, exhibit agreements, contract/budget settlement riders, and public appearance agreements. They also contain worksheets drawn up by Hazelwitch staff in preparation for shows. Papers are grouped by performer to reflect their original order. Documents pertaining to the legal status of the corporation are also included in this series.
Box 2
Folder 14: Articles of Incorporation and Statutory Filings, 1981-1994
Folder 15: Blank Forms and Stationery, n.d.
Folder 16: Contracts and Policy Statements, 1986
Folder 17: Correspondence, 1993-1996
Folder 18: Mailbox Service Agreements, 1995
Folder 19: Miscellaneous, 1995
Folder 20: Notes, 1989-1990
Folder 21: Notes, 1991
Folder 22: Notes, 1992
Folder 23: Notes, 1993-1994
Folder 24: Notes, 1995-1996
Sub-Series 1: Performance Agreements
Box 2
Folder 25: Adam, Margie, 1992
Folder 26: Clinton, Kate, 1992
Folder 27: Larkin, Patty, 1995-1996
Folder 28: Reed, Ann, 1991-1995
Folder 29: Roderick, Libby, 1991
Folder 30: Therapy Sisters, 1991
Folder 31: Westenhoefer, Susan, 1994-1995
Series 3: Promotional Material
There are sixteen folders in this series containing flyers of productions, completed mailing list request forms, and publicity material which dates from 1982-1986. Four sets of returned invitations mailed during 1995 and 1996 constitute the bulk of the series. Notable in the series is the commemorative packet "A Trip Down Memory Lane With Hazelwitch Productions," a collection of flyers advertising the corporation's productions and events from 1982-1996. These were removed from their original file for the purpose of preservation. This series also contains an oversized promotional display board celebrating fifteen years of Hazelwitch productions.
Box 2
Folder 32: A Trip Down Memory Lane With Hazelwitch Productions, 1982-1986
Folder 33: A Trip Down Memory Lane With Hazelwitch Productions, 1987-1996
Folder 34: Mailing List Additions A-I, n.d.
Folder 35: Mailing List Additions J-Z, n.d.
Box 3
Folder 1: Production Lists, 1996
Folder 2: Publicity Material, 1990-1993
Folder 3: Publicity Material, 1993-1996
Sub-Series 1: Returned Invitations
Box 3
Folder 4: A-F, 1995
Folder 5: G-O, 1995
Folder 6: P-Z, 1995
Folder 7: A-I, 1996
Folder 8: J-Z, 1996
Folder 9: A-Z, 1996
Folder 10: A-M, 1996
Folder 11: N-Z, 1996
Series 4: Dissolution Materials
This series contains fifteen folders, dating from 1990-1998. This series arrived at a later date than the bulk of the collection and was therefore processed separately. The bulk of the series, however, dates from 1996-1998, and holds financial records and correspondence relating to the dissolution of Hazelwitch. The series contains information regarding the disposition of the final funds of the organization, which may be of interest to the researcher.
Box 1
Folder 1: Bank Statements, 1994
Folder 2: Bank Statements, 1995
Folder 3: Bank Statements, 1996
Folder 4: Bank Statements, 1997
Folder 5: Bank Statements, 1998
Folder 6: Check Register Book, 1990-1991
Folder 7: Check Register Book, 1992-1994
Folder 8: Check Register Book, 1995-1996
Folder 9: Check Register Book, n.d.
Folder 10: Financial Statements, 1996
Folder 11: Franchise Tax and Annual Public Information Report, 1997
Folder 12: Budget, March 3, 1996
Folder 13: Final Disbursement Information, 1996-1998
Folder 14: Miscellaneous Financial Records, 1997-1998
Folder 15: Mailing List, n.d.
Series 5: Miscellaneous
This series contains six folders, dating from 1994-1996. This series arrived at a later date than the bulk of the collection and was therefore processed separately. Sub-series include Patty Larkin Performance, Venue Information, Calendar and Miscellaneous Entertainment. This series includes two placards. The larger tri-fold one has been placed with oversize materials from other collections (Range E, Section 9, Shelf 1).
Box 4
Folder 16: Patty Larkin Performance, 1995-1996
Folder 17: Venue Information, 1995
Folder 18: Calendar, 1995-1996
Folder 19: Miscellaneous Entertainment, 1994-1995
Folder 20: Miscellaneous, 1996
Folder 21: Small Placard, n.d.
OVS Box 1: Large Tri-Fold Placard, n.d.

Browse by Series:

[Series 1: Financial Records],
[Series 2: Production Management],
[Series 3: Promotional Material],
[Series 4: Dissolution Materials],
[Series 5: Miscellaneous],
[All]

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